USF Sarasota-Manatee - Facilities


Facilities Planning & Management

 

IFIS

Facilities Planning & Management (FP&M) maintains a system-wide inventory of university space using
a web-based management system which is part of the University’s “Integrated Facilities Information System” (IFIS). The IFIS system contains all information related to spaces, buildings, and grounds for the University.
The F&A Cost Study, also known as Indirect Costs, is a mechanism by the University is compensated
by the Federal Government for providing support and infrastructure services to sponsored research
projects. Support and infrastructure services include space, utilities, maintenance, office staff,
management staff, etc. This F&A Cost Study have a dollar impact on the revenues to USF.
Preparation for the audit requires a collection of information related to space and its usage.
Some of this required information can be developed by the central administrative offices. However,
some of the information can only be provided by the residents of the buildings. A web-based
computer system was developed to help with the data acquisition for this audit.
The Facilities Management & Planning department has the responsibility for inventory, utilization,
modification and evaluation of academic and administrative facilities on USF S-M main campus and
off-campus facilities owned or leased by the University.
University and provides on-line floor plans for the buildings and photographs for the individual
spaces.
The space information is used by the University for many purposes. Of them the primary purposes
are:
1. To meet the federal government Facility and Administrative (F&A) Cost Study.
2. To generate an annual report to Florida Board of Education, listing all spaces classified
by type.
3. To provide the available space information data to the class scheduling programs.
4. To provide the available space information data to the property management systems.
Scope & Importance Need for Data
All space at the university must be accounted for by the functionality and occupancy of each room.
Once the information is gathered in the system, the colleges and divisions can use the information
to manage and allocate spaces within their areas.
The data specified in this Space File is used as the base by the University to develop the
documents as required by the Federal Government.
Space Allocation Policies & Procedures
Facilities Planning & Management has the responsibility for determining the policies for campus space management.

  • Space is a University resource and is an enormous asset.

  • Space is allocated to align with the University strategic goals. Space resources should be deployed in the most efficient and effective manner.

  • University space can be reassigned to achieve optimal utilization and respond to current and emerging needs.
  • Responsibility for assignment and reassignment of space follow divisional and departmental hierarchies with Facilities Planning having the final authority.

    This includes the following functions:
  • Space Assignments for the USF Sarasota Manatee Campus

  • Administration of the web-based space management systems

  • Verification and certification of USF S-M space database

  • Administration of space requests

  • Coordination with USF Tampa (Facilities Planning, Physical Plant, Office of Planning Budget

  • & Analysis).

    USF S-M BUILDING LIST ADDRESSES
    BLDG PREFIX BLDG NUMBER BLDG
    NAME
    BUILDING
    OWNERSHIP
    BUILDING
    CONST TYPE
    911
    ADDRESS
    COMMENTS GROSS SQ FT
    SMC 3069 Sarasota Manatee Campus Own 48 8350 N Tamiami Trail, Sarasota, FL 34243 Main Campus 120,939
    SMP 3071 Sarasota Manatee Plant Own 48 8350 N Tamiami Trail, Sarasota, FL 34243 Chiller Plant 9,072
    VKA 3046 Viking Motel - Bldg A Own 32 600 Edwards Drive, Sarasota, FL 34243   5,959
    VKB 3047 Viking Motel - Bldg B Own 32 6321 N Tamiami Trail, Sarasota, FL 34243 Administration 3,507
    VKC 3048 Viking Motel - Bldg C Own 32 6321 N Tamiami Trail, Sarasota, FL 34243 Police 4,252
    VBK 3050 Viking Motel - Bookstore Own 32 6301 N Tamiami Trail, Sarasota, FL 34243   4,912
                   
                   
                  148,641
                   
                   
    SNP 3072 Sarasota North Port Leased   5900 Pan American Blvd, Sarasota, FL 34287 Leased Facility 6,797
    SLR 3075 Sarasota Lakewood Ranch Leased   8130 Lakewood Main St. D104, Bradenton FL 34202 Leased Facility 4098
                   
                  174,438
                   
    SMM 3074 Mote Marine Labs Leased   1703 Ken Thompson Pkwy, Sarasota, FL 34236 5618
                   
                  180,056

    The University of South Florida Sarasota-Manatee operates and maintains physical facilities, in multiple locations, that are appropriate to serve the needs of the educational programs, support services, and other mission-related activities. Facilities Planning and Management (FP&M) oversees USF Sarasota-Manatee's physical resources.